Explore the opportunity for an Administrative Officer position at Stellenbosch University in Western Cape, South Africa. Suitable for job seekers.
Administrative Officer
About the job
Duties/Pligte
Reception Duties
- Assisting visitors, facilitators and students with enquiries and directing them to the relevant venues;
- Providing general office support to the Department, handling electronic communication and/or telephone calls;
- Providing students with practice material where required.
Administrative Duties
- Managing bookings on Placement Plus and booking venues accordingly;
- Compiling and monitoring statistics;
- Capturing and monitoring attendance lists;
- Monitoring the sign-in book for walk-in students;
- Managing borrowing registers;
- Logging maintenance calls on Planon;
- Taking minutes during Unit meetings and distributing these minutes;
- Drafting staff duty registers;
- Completing ad hoc payment requests;
- Annual verification and confirmation of assets on the register and retiring assets when applicable.
Financial Duties
- Loading and/or editing requisitions, purchase orders, process goods receipt note (GRN), and submitting creditor invoices for payment;
- Entering expense reports/spend authorisation and processing expense reimbursement;
- Requesting invoice creation, submitting it to the debtor and following up on payment;
- Tracking orders and deliveries of equipment and consumables;
- Facilitating travel and accommodation arrangements of the SCSU staff;
- Maintaining the petty cash register.
General
إقرأ أيضا:وظائف عمل لدى Premier FMCG (Pty) Ltd في شرق لندن ، الكاب الشرقية ، جنوب أفريقيا
- Examinations: arranging catering, assisting with student duties in pre-quarantine, and printing student stickers if required;
- Arranging for collection of recycling and medical waste;
- Assisting with venue setup and clean-up as required;
- Unlocking and locking the Unit before and after work;
- Assisting with the general neatness of the Unit and kitchen;
- Performing ad hoc tasks as requested by the line manager, such as simulated patient duties, cleaning and repacking recyclable items.
Job Requirements/Pos Vereistes
- NQF level 5 or higher;
- At least two year’s administrative experience;
- Computer skills in MS Word, Excel, PowerPoint, and Outlook;
- Good verbal and written communication skills in English;
- Good organisational skills;
- Self-driven and motivated to perform well;
- Flexibility / adaptability;
- The ability to function under pressure.
Recommendation/Aanbeveling
- Experience with Placement Plus;
- Experience with SUNFin.
How To Apply/Hoe Om Aansoek Te Doen
Stellenbosch University is committed to employment equity (EE), and appointments will be made in line with the EE plan for the specific environment as well as the institutional EE Plan of the University.
إقرأ أيضا:مطلوب مساعد صيانة لدى Fruitways في جيناديندال ، كيب الغربية ، جنوب أفريقياStellenbosch University reserves the right not to make an appointment.
Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) , must reach the University before or on the closing date of the advertised post.
APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as, but not limited to: noise, hazardous chemical substances and hazardous biological agents) to be subjected to medical screening, to determine their fitness to work in the said occupations.
Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.
Enquiries/Navrae
Enquiries regarding this post: Lizanne van der Walt on 021 938 9082, or at
Enquiries regarding remuneration/benefits, as well as technical assistance with the electronic application process: Human Resources Client Services Centre on 021 808 2753, or at
إقرأ أيضا:وظائف Clickatell في كيب تاون، كيب الغربية، جنوب أفريقياCurrency ZAR
Commencement Date 01-Apr-2024
Closing Date 20-Mar-2024
Amount of Travel
Work At Home
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