مطلوب مساعد تنفيذي ومكتبي للفعاليات في Roche في الكويت
Executive & Office Event Assistant
About the job
The Position
Your Responsibilities
- To complete all the tasks/projects appointed by the Gulf Cluster Head on time
- To organize all the internal and external meetings that the Gulf Cluster Head will attend and implement an open and continuous business flow
- To follow up and to check the documents related with the Gulf Cluster Head and Middle East region
- To complete all the preparations on time regarding the business trips (hotel reservations, flight ticket, and foreign Exchange
- To follow up the private and business payments/expenses of the Gulf Cluster Head
- To complete the approval procedure of the invoices, contracts and documents; to send the documents to the relevant parties on time
- To follow up all the purchase order requests related with Enabling Team members and Gulf Cluster Head
- To follow up the international business trip plans of the Gulf Cluster Head and other office employees and their approval forms
- To support other Leaders in the office for administrative tasks as needed
- To organize the hotel accommodations and transfer operations of the foreign guests and to organize the meetings and coordinate the agenda
- To involve in business projects when required
- To work in collaboration with the related teams regarding the Well-being and Ramadan gathering initiatives
- To be main point of contact for Gulf Cluster offices and responsible for office maintenance with internal stakeholders
- Prepare Holidays and internal communication
- To act as a personal assistant to the Gulf Cluster Head and his family about their accommodation, health issues, personal trips etc
Who You Are
- You hold a Bachelor’s degree
- You bring at least 5 years of Executive Assistant experience built in a multinational organization with high operating standards. Previous Assistant experience for an Expat Leader is highly desirable
- You are proficient in MS Office applications and Power Point presentation
- You are compliant and strict in keeping sensitive and personal information confidential
- You are proactive, self-motivated, detail-oriented, willing to take responsibility, and are a good team player
- You bring positive attitude, ability to multi task, curiosity, and willingness to learn
- Excellent organizational skills and discipline for follow-up
- Excellent time management and problem solving skills
- Excellent communication skills and result orientation
- You have excellent command of English language, both verbal and written
- Ability to work in a multicultural environment
- You are flexible and adaptive to change and a challenging environment
Who we are
At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.
إقرأ أيضا:مطلوب موظفين لدى منظمة أوكسفام في عمان ,الاردنRoche is an Equal Opportunity Employer.
