وظائف APCO Worldwide في دبي ,الامارات
Intern, Procurement
About the job
Job Description
We are seeking a motivated and detail-oriented Procurement and Compliance Intern to join our team. You will support the procurement function, assist with legal documentations, ensure compliance with relevant regulations, and handle related administrative tasks for client servicing team. This is an excellent opportunity for someone looking to start their career in procurement and gain valuable experience in a dynamic and fast-paced environment.
Procurement Support
Primary Duties and Responsibilities
Assist in the procurement process, including supplier identification, evaluation, and negotiation.
Collaborate with senior team members to review and analyze purchasing requirements, ensuring timely and cost-effective procurement of goods and services.
Maintain accurate procurement records and databases.
Research new suppliers / Prepare Reports with data and feedbacks
Document Controls for Procurement [Archiving / Filing / Share Drive / Trackers]
Support with supplier quotations / order forms / portal Registrations
Update the Vendors Database Files
Compliance And Legal Documentation
Assist in drafting legal documents when needed (external consultants (EC)/ Vendor / Freelancer contracts, NDAs, MCA & SOWs, etc.]
Support with External Consultants reporting [Updating EC Tracker based on the new EC agreements and amendments]
Follow ups [EC Follow ups, contract follow ups, etc.]
Archiving /Updating the Share Drive with all fully signed or related documents [Client Contracts, EC Contracts, Vendor/Supplier/ Freelancer contracts, NDAs, MCA / SOWs, Terminations, etc.]
Conduct research to ensure compliance with applicable laws, regulations, and company policies [as needed].
Assist in the implementation and monitoring of compliance programs and procedures.
Administrative Tasks / Client Service Admin (CSA)
Provide general administrative support to the procurement and compliance team, including managing documentation, filing, and organizing records.
Prepare reports, presentations, and other materials as required.
Assist in data analysis and report generation to support the functions.
Support with CAF and CAF tracker [New CAFs, Signed CAFs, Cancelled CAFs, Updated CAFs, etc.]
Assist with preparing and updating Costing Proposal / Quotations
Other admin tasks [Bond collection and delivery, contract collection and delivery, etc.]
Bond Reporting [Bond deliveries / collections / returns or recoveries / Tracker]
Printing, scanning as per requirements and renaming the files for proper archiving.
Communication And Coordination
Collaborate with internal stakeholders, such as finance, legal, and operations teams, to ensure smooth procurement processes and seek to resolve any issues that may arise.
Liaise with external vendors and suppliers, maintaining positive and professional relationships.
Assist in coordinating and scheduling meetings, maintaining calendars, and managing correspondence.
AD-Hocks Assignment/reports
As per the Direct Manager’s requests
Requirements
Bachelor’s degree in business administration, business law, or equivalent.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
Basic understanding of legal and compliance principles
Arabic language proficiency will be a plus.
Available for a 6 months internship
Competencies
Excellent writing and verbal communication skills
Analytical skills
Research skills
Ability to multitask and work under pressure in a fast-paced environment
Excellent organization and time management skills, strong attention to detail
Initiative skills
Teamwork skills
Ability to be flexible, resilient, solution oriented and creative
Service-orientated attitude, proactive thinker, information seeker
Work Conditions
The physical abilities needed to perform the duties of this position, in addition to the office climate:
Office environment is general office setting
Must reside in Dubai
Travel is not required
