مطلوب موظف الموارد البشرية والشؤون الإدارية لدى Elizabeth Glaser Pediatric AIDS Foundation في نيروبي ، كينيا
HR & Administration Officer
” Sometimes in life there is that moment when it’s possible to make a change for the better.
This is one of those moments.”
-Elizabeth Glaser
Job Description
Job title: HR & Administration Officer
Location: Nairobi, Kenya
Report To: HR & Administration Manager
Classification:Full-time
How will you fight for an AIDS-free generation?
Under the guidance of the HR & Administration Manager, the HR & Administration Officer is expected to provide efficient and effective human resource delivery with regard to the employee lifecycle from end to end. This is a generalist role that will interact with all level of stakeholders across the organization and plays a key role in the execution of the HR agenda. They are also expected to oversee office administration.
No two days are alike at EGPAF, but what can you expect as a Title?
Support recruitment processes, including developing and posting vacancy announcements, tracking and reporting on recruitment processes, screening and short-listing applications, interviewing and conducting back ground screening and reference checks for final job candidates.
Prepare offer letters and employee contracts for new employees, and track contract expiry dates for renewal. Ensure any changes in an employee’s status are adequately documented.
Track probationary periods and ensure confirmations, extensions, or terminations within agreed timescales.
Support the orientation and on-boarding of new employees, including preparing an orientation schedule and welcome package, orienting staff regarding employment conditions, registering staff for benefits schemes, and ensuring new staff have appropriate work space and resources.
Interface with the payroll administrator to ensure employee salary and benefits are correctly computed, and that payroll is promptly informed of any changes affecting the employee’s employment conditions.
Administer HR policies, including employee terms & conditions of service, salaries and benefits, employment contracts, leave records etc.
Administer the organization medical scheme and pension / provident fund i.e Liaise with medical insurance administrators for medical reimbursements, new staff medical applications and removals in a timely manner etc.
Oversee the management and general administration of employee leave and other leave
Update data on HRIMS for accurate reports and prepare the organization chart on a monthly basis.
Prepare HR reports and ensure that these are accurate and submitted on a timely basis.
Assist with employee safety, welfare and wellness programs, and support internal communications and staff training & development needs.
Monitor the performance management system and ensure that key dates and deadlines are met.
Ensure proper planning and preparation in respect of departing staff, including fulfillment of all handover responsibilities, exit interviews etc.
Ensure compliance with all internal policies and procedures as well as external regulatory concerns and applicable labour laws.
Manage Volunteer, Temporary staff and Intern contracts.
Facilitate external and internal audits in liaison with the finance department.
Oversee proper maintainace of the office and office facilities.
Oversee safety and security of the office.
Supervise HR assistant and office administration staff.
Any other duties as assigned.
To Be Successful, You Will Have
Degree in Human Resource Management or any other related field.
Professional certification in HRM preferred.
Member of IHRM Kenya.
3-5 years’ proven working experience in all functional human resource management areas and in progressively responsible roles, with sound cross-functional experience.
Must possess high level of integrity, honesty, maturity, diligence, good attitude and commitment towards work.
Must be a team player with good interpersonal and communication skills.
Good understanding and application of statutory and labor laws.
Expertise in national labour law, employment legislation & employment practices.
Tech savvy with proven experience in HR systems.
Competencies
The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Officer:
Team Building – Team building is a person’s ability to inspire and foster team commitment, spirit, pride, and trust. He/she also facilitates cooperation and motivates team members to accomplish group goals.
Customer Service – Customer service is a person’s ability to anticipate and meet the needs of internal and external customers while delivering high-quality products and services and being committed to continuous improvement.
Decisiveness – Decisiveness is a person’s ability to make well-informed, effective, and timely decisions, even when data is limited or solutions produce unpleasant consequences. He/she will also perceive the impact and implications of decisions.
Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the world’s most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity, excellence and equity every day, while maximizing our impact in the communities we serve. Join us on our fight for an AIDS-free generation!
As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B).
EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, gender or age. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.
إقرأ أيضا:إعلان توظيف صادر عن الشركة الأردنية لصناعة الأغذية الخفيفةThe Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact [email protected] .
