Seeking a skilled Procurement Coordinator for Royal Health Awareness Society in Jordan. Apply now for this exciting opportunity!
The Royal Health Awareness Society is looking to hire for the position of “Procurement Coordinator” with a Bachelor degree in management, business administration, finance, logistics or any other related field, and Min of 0-2 Year of experience in related field is required .Previous experience in NGO industry is preferred.
Main Role :
Responsible for preparing and processing purchasing transactions for material, supplies, tools, equipment, and services, liaising with suppliers to ensure timely placement and delivery of the purchase orders as well as liaising with the finance department to resolve supplier payment issues.
Technical Responsibilities:
Ensures the proper implementation of RAHS’s approved procurement policies and procedures and donors’ procurement policies & procedures requirements and regulations. While performing all procurement processes
Receives purchase requests from internal stakeholders and assists in the development of specifications for goods and services to be purchased, and ensure securing the needed approvals.
Prepares and sends request for quotation to suppliers and receives offers to issue purchase orders post obtaining the approval from the internal stakeholder and Procurement Manager –, alignment with RHAS policy and negotiated terms and conditions
Follow up with suppliers and internal stakeholder to ensure completing the purchase in effective and timely manner.
Receives goods along with the receiving committee and provides feedback and suggestions for corrective and preventative actions for any defective or unacceptable new goods with internal stakeholders, vendors, and others to determine the cause of the problem.
Ensure service receive note (SRN) and/or goods receive notes (GRN) and the vendor evaluation form are prepared by the internal stakeholder and signed by the concerned parties before sharing the same with the finance department along with the invoice.
Liaises with other departments to ensure accurate and timely payment of invoices, as necessary for the business with the supplier/ vendor
Assists in the preparation of request for proposals in order to ensure that all the details of purchase requirements are well captured.
Supports in assessing supplier tenders, proposals and bids with the Procurement Manager –
Participate in Identifying list of potential vendors and maintaining and updating the vendors’ database
Builds and develops relationships with key suppliers/ vendors
Maintains and updates procurement files.
Maintain and update purchase request tracker
Supports in developing vendor selection criteria and standards to ensure that the optimum quality of services and resources are provided cost-effectively officer
Prepares periodic reports as needed.
Perform any other duties related to the job as assigned by the Direct Manager.
Applicants who match the above requirements, please submit your CV to the following email before 15/01/2024:
