Project Overview

The USAID/Jordan Business Growth Activity, implemented by Financial Markets International (FMI), will enable Jordan’s small and medium enterprises to improve their productivity and competitiveness, create new jobs and innovations within a range of sectors, and advance Jordan towards a more prosperous, resilient, and inclusive future. Through a series of evidence-based interventions, the Business Growth Activity will support these enterprises with direct firm-level assistance and broad-based capacity building programs to mobilize millions in capital, and address constraints through advocacy and public-private dialogue that complements USAID’s policy reform initiatives. The activity strives to allow growth-oriented small and medium enterprises to reach new markets and buyers, increase collaboration along value chains, and improve efficiency and quality to meet demand. The activity will empower these enterprises to access tailored and competitively priced debt, equity, and new hybrid financial products to operate within a more responsive business environment better informed by public-private dialogue and advocacy. This will allow small and medium enterprises to engage women, youth, and persons with disabilities, and increase sales, exports, and broad-based job creation.

إقرأ أيضا:وظائف عمل لدى بنك المشرق في دبي

Roles and Responsibilities:

• Procurement:
  • Research, contact vendors, obtain and analyze quotations, and prepare purchase orders for project and office commodities, supplies and stationary according to procurement requirements and organization regulations set by FMI and USAID
  • Maintain all procurement records and database including supplies list, vendors list, etc.
  • Work in close collaboration with grants team and technical team for procurement processes to support grantees via in-kind grants if applicable, including obtaining quotations to justify cost reasonableness of proposed support, as well as conducting procurement process to realize that support.
  • Anticipate procurement needs for the project office and staff, and accordingly plan the processes with enough lead time to allow for timely purchase considering needed approvals
• Travel and Transportation:
  • Arrange travel, transportation, visas and accommodation for employees, visitors and consultants, for local and international travel
  • Oversee vehicle availability and schedule according to the project staff needs and regulations as per the fleet management policy
  • Monitor and cross check validity of project vehicles logs and approve fuel expenses.
  • Make sure that vehicles are maintained regularly, including monitoring the daily and monthly inspection sheets
  • Directly supervise the drivers’ work, and manage and process any over time requests with the finance department
  • Make sure that car licenses and insurances are up to date for the project duration.
  • Manage the tracking system on cars if applicable.
• Logistics and Other Administrative duties:
• Maintain and monitor inventory of project procured commodities, including entry of items to the database, keep maintenance records, do periodic checks, and submit annual inventory sheet..
  • Maintain petty cash according to BGA policy and ensure reimbursement of cash on due time.
  • Manage relationship with landlord, negotiate lease agreements/extensions, building maintenance and repairs, for the head office as well as offices in governorates as applicable.
  • Ensure that staff have the space and equipment necessary to perform their work.
  • Maintain an adequate stock of office needs, including overseeing stock trackers
  • Manage the IT services contract, and be the focal point for staff to receive IT tickets, and accordingly manage on on-call service requests
  • Handle all letters drafting and communication with USAID for any operational/travel/legal needs, i.e. registration certificates, expats residencies and work permits, vocational licenses, car license renewals, etc., and as directed by direct supervisor
  • Handle official entity processes, pertaining but not limited to, registration, vocational license, special exemptions, etc.nd manage letters log.
  • Manage the schedule of the Office Assistant to maintain a clean office space at all times.
  • Responsible for maintaining a valid office insurance policy for the project duration.
  • Oversee the event management function in terms of venue selection and setup, procurement of event needs, and fulfilment of logistical support needed for events
  • Provide back-up for Admin Assistant whenever needed
  • Provide support to the SMT as needed.
• Human Resources Duties:
• Handle the following aspects of the recruitment process:
• Advertise available vacancies through public means of recruitment
• Screen CVs
• Setup interviews with the appropriate interview panels
• Consoldiate scoring of interviews panel
• Assist with collecting reference checks for potential candidates
• Assist the Operations Director in the processes of 90-days and annual performance evaluations for hired staff
• Lead the terminated staff documentation as needed
• Assist the Operations Director in maintain the personnel files for hired staff
• Manage the health insurance contract with the service provider and negotiations accordingly
• Assist with the Operations Director with tracking leaves of hired staff

Applied Knowledge & Skills:          

إقرأ أيضا:مطلوب مهندسة ميكانيك للعمل خبرة في المضخات

• Knowledge to official processes with USAID and related governmental entities
• Previous experience in a similar position with a USAID project is an advantage
• Highly responsive to internal and external requests.
• Ability to prioritize requests and tasks and simultaneously maintain a flow of operations.
• Ability to complete assignments with a minimum level of supervision.
• A service-oriented spirit in interactions with staff, counterparts, and consultants.

Required Qualifications:

• At least five years of performing similar duties in Jordan, previous similar work with a USAID project for a minimum of 2 years is a must.
• Professional fluency in English and Arabic
• University degree in Supply Chain, Logistics, Engineering, Business Management or any other related field

 Application:

Only the most qualified and suitable candidates will be invited to interviews. Interested qualified individuals may submit their application by 14 March 2023. No phone calls will be accepted to inquire about the position.

Disclaimer:

FMI is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

إقرأ أيضا:مطلوب بائعات لدى شركة التجميل والعناية بالبشرة في جدة

FMI will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.